Kestrel

Part 3. Modules

3.16 Boarding

Version 1.1 ·Updated 2026-10-25

Next reviewed by 2027-04-25.

Written for a school's staff learning how Kestrel works, the trainers who teach them, and the families using the portal.

The houses tonight, their roll calls and the house door. Read the recorded house count and correct a house mark or movement with its history kept.

Written forBoardingPrincipal and executiveIT

What it is for

Boarding brings together each house's boarders, the roll calls due today and the sign-outs and sign-ins at the house door. A student joins a boarding house from their own record. The house list uses that membership on the school's day, so staff do not maintain a second list of children.

The Boarding role reads the houses and takes roll calls and house movements. An administrator sets up houses, roll call occasions and kiosk credentials. The school can change these grants in Roles. A protected boarder is withheld from a reader who is not named on their protection.

Screens

  • Boarding

    /app/boarding

    Each house, its roll calls today and the latest count beside each boarder.

    Needs boarding.house.read

  • House roll call

    /app/boarding/roll-calls/[id]

    Take the house count or correct a standing house mark.

    Needs boarding.house.read

  • Leave

    /app/boarding/leave

    Each leave the head of house approved, by status, with when the boarder is away and due back.

    Needs boarding.leave.read

  • Leave

    /app/boarding/leave/[id]

    One leave, its approval and history, with a change to where, whom with and how, or a cancellation.

    Needs boarding.leave.read

  • House door

    /app/boarding/door

    Record a sign-out, a sign-in or a correction of the latest standing movement.

    Needs boarding.house.read

  • Printed house list

    /app/boarding/print

    Print the selected house’s visible boarders, rooms and tonight’s states without restricted notes.

    Needs boarding.house.read

  • Approved hosts

    /app/boarding/hosts

    Read dated host permissions and record an adult a guardian approved.

    Needs boarding.host.read

  • Boarding houses

    /app/settings/boarding

    Set up the houses students join from their records.

  • Leave and roll call

    /app/settings/boarding-leave

    Keep the school's kinds of leave and roll call occasions, including their times and weekdays.

  • House kiosks

    /app/settings/house-kiosks

    Issue or revoke a credential bound to one house.

  • House kiosk

    /kiosk/house

    The paired house device, showing only the boarders of its house.

Take and correct a house count

Open Boarding and choose the roll call under the house. Check each proposed house state before saving. Unaccounted is a decision the house parent records, with a note saying where they looked; Kestrel does not infer it from an empty tick. A correction writes a new house mark and keeps the original. Notes have restricted access.

At the house door

Record a sign-out when the boarder leaves and a sign-in when they return. The collecting adult needs an open approved-host permission or collection standing. A host-required leave also needs its named adult, and a cancelled or unresolved leave refuses release. A sign-in needs an open sign-out. If the latest movement was entered in error, void it with a reason; it remains in the history.

These entries record two moments at the house door. They do not track the boarder's location. A family applies for leave on the leave form, a guardian approves it where its kind asks for one, and the head of the boarder's house approves it before the leave is recorded. The hosts screen records the adult a guardian approved, their relationship to the child and the permission dates. The guardian must hold responsibility standing for this child.

Print the house and report its nights

Choose Printed house list under a house in Boarding, then Print. The sheet shows each visible boarder, their room and tonight’s state, without restricted notes. In Reporting, House occupancy lists the latest taken roll call for each house and night. Leave taken counts calendar nights between recorded leave departures and returns, clipped to the reporting range and snapshot. A leave approval alone counts no nights. Reports omit protected students, identify boarders by reference and preserve the departure house. A night with no taken roll call has no occupancy rows.

Set up the house

An administrator opens Boarding houses in Settings, then Leave and roll call to add the occasions the house counts on. Each occasion has a name, time and weekdays. The lists begin empty and entries can be retired. House kiosks issues a credential for one house; copy its secret when it is shown and revoke it when the device should stop working.

Training notes

Allow twenty minutes with a house parent. Read the current house count, then take the next real roll call together. Practise corrections on a test school and check that the earlier mark remains visible.